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Historic Preservation: Process to Apply for a Certificate
of Appropriateness (COA)
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BUILDING
Forms
to make exterior changes to LOCALLY DESIGNATED structures.
(Whenever you file a building permit.)
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MOVING
Forms
to relocate a LOCALLY DESIGNATED structure to a new location.
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DEMOLITION
Forms
to request the demolition of a LOCALLY DESIGNATED structure.
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2008 Meeting Dates & Submission
Schedule
2009 Meeting Dates & Submission
Schedule
1. Need for COA
Recognized
a.
Property owner is aware that the structure is locally designated and
calls the Planning staff prior to beginning any exterior
renovations/changes to the building or the site; or
b.
Property owner is not aware that the structure is locally designated
and files for a building permit.
Building Department staff determines that the structure is locally
designated, informs the owner/applicant and contacts Planning staff.
2. Determine if Administrative Approval is
Appropriate
The Historic Preservation Board has
authorized Planning Staff to approve some COA’s
administratively. Primarily these
are for roofs, fences, or changes to non-designated outbuildings.
3.
Preliminary Meeting with Building/Zoning and Planning
Staffs
(Recommended but not required.)
Staff will review, with property owner (or
representative), the Building and Zoning regulations that apply to the
property as well as the type of drawings or photographs and other
information that are to be submitted for both Building Permit review and
review by Historic Preservation Board.
4. Preliminary Meeting with Historic
Preservation Board (optional)
Property owner (or representative)
files preliminary materials with Planning staff nine (9) days prior to a Historic
Preservation Board meeting. At the meeting, the Board will identify issues
and concerns relative to any of the proposed renovations and may cite
examples of Secretary of Interior
Standards. The Board will also provide specific direction as
to the type of elevation drawings or additional information needed for
approval of the COA.
5. File Application
Property owner files COA Application Package with City Auditor and Clerk.
a. Application
deadline is 3 weeks prior
to the Historic Preservation Board meeting.
b. Clerk assigns
number and forwards to Planning staff.
c. Property owner may
file the Building Permit application concurrently.
6. Planning Staff Review
a. Planning staff makes site visit.
b. Review original designation file and
application materials.
c. Create brief staff report.
d. Building Department
staff concurrently reviews the Building Permit application.
7. Historic
Preservation Board
a. The staff report and application package
are distributed to the Board one week before the meeting. Applicants
receive a copy of the agenda and staff report.
b.
Discussion is held with the Historic Preservation Board
8. After Approval
a. Planning staff
provides a brief written summary of the renovations approved for the COA by
the Historic Preservation Board to the Building Department (within 3 days
after the meeting). Planning staff
visits the Building Department to "sign-off" on the building
permit application form.
b. Building staff
can complete its review (if not already completed) and issue the building
permit.
9. If the
Preservation Board Recommends Denial
a. Applicant makes
modifications to the submittal package and resubmits the COA application to
the Historic Preservation Board. (See number 5(a) above.)
Owners of locally designated historic buildings are required
to obtain a Certificate of Appropriateness prior to making any changes to
the exterior
of the designated structure. If the owner submits for building permit, the
City cannot approve that permit application until the COA application forms
have been submitted and approved during a public hearing before the
Historic Preservation Board.
City staff in the Planning and Redevelopment Department may be able to
approve minor changes administratively, such as a fence or roof
replacement, without a formal review by the Historic Preservation Board.
For
more information about the City's Historic Preservation Program, please
contact Dr. Clifford Smith, Senior Planner, at (941) 954-4195.
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